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IEEE ComSoc Student Tech Leadership Conference

Apply Today to Host an IEEE ComSoc Student Tech Leadership Conference

Overview 

Calling all ComSoc Branch Chapters! Here’s your opportunity to bring together student members to learn more about emerging technologies, leadership training, soft skills development, and industry engagement. 

ComSoc Student Branch Chapters can propose Student Leadership Tech Leadership conferences local to their region. Successful proposals will receive funding based on the event's scale, geographic location, and unique offerings up to US$2,500 per location. 

Applications for 2025 are now closed.

Congratulations to the 2025 Host Organizations

14 programs were selected for this year’s Student Tech Leadership Conference from around the world! The committee received 45 proposals from Student Branch Chapters and other IEEE entities and selected the following programs for funding. 

  • IEEE ComSoc Student Leadership Conference on Reconfigurable Intelligent Surfaces and Metamaterials for 6G - Indian Institute of Technology Patna India SBC
  • IEEE ComSoc Student Leadership Conference MUET SBC 2025
  • IEEE ComSoc Student Tech Leadership Conference Sri Lanka
  • Synergy'25
  • IEEE ComSoc Student Leadership Conference – IEEE ComSoc SB CE Poonjar
  • IEEE ComSoc Student Leadership Conference at Amrita School of Engineering Bangalore
  • IEEE ComSoc Student Leadership Conference: Universidad Tecnológica de Panamá
  • SymbiLead: The ComSoc Student Leadership Forum at Symbiosis Institute of Technology-Pune 
  • IEEE STUDENT Tech Leadership Summit at IEEE Future Networks World Forum 2025
  • IEEE ComSoc Connect 2025: Bridging Innovation & Impact through Communication Tech at Symbiosis Institute of Technology, Hyderabad
  • IEEE ComSoc Student Leadership Conference at KPR Institute of Engineering and Technology
  • IEEE ComSoc Student Leadership Conference at Kenyatta University Student Chapter
  • IEEE ComSoc Student Leadership Conference Centro-Norte Brasil Section
  • IEEE ComSoc Student Leadership Conference - Bucaramanga, Colombia - Francisco Jose De Caldas Distrita SBC
  • IEEE ComSoc Student Leadership Conference Kyambogo University 
  • ComSoc HackX 2025

Eligibility Criteria

  • Eligible Hosts: IEEE ComSoc Student Branch Chapters
  • Event Banner: The event title should include "IEEE ComSoc Student Leadership Conference" followed by the name of the organizing entity (e.g., IEEE ComSoc Student Leadership Conference at [Name of Chapter/Region]).

Event Elements

The event should combine the following core elements:

  • Train: Workshops on member soft skills, resume crafting, and interview preparation.
  • Tech: Sessions or Panel Discussions on emerging technologies.
  • Lead: Training events for Chapter Chairs to discuss Young Professional (YP) and other Student engagement opportunities.
  • Engage: Sessions by industry experts on career transition and leadership in ComSoc.
  • Unique: Organizers can propose a unique element such as a contest or collaboration with other IEEE affinity groups or societies.

Note: To be eligible for funding, the  Train, Tech, and Engage elements must be included. The Unique element is optional.

Proposal Submission Requirements

To apply for funding, submit your application with the following information:

  • Lead Organizers: Names and contact details of at least two lead organizers.
  • Event Elements: Selection of the event elements you wish to include (Tech, Train, Lead, Engage, Unique).
  • Speakers/Session Preferences: Suggested speakers or topics for each event element.
  • Target Audience: Estimated number of attendees and their membership type.
  • Event Goals (250 words): Define the specific goals you aim to achieve through the event.
  • Budget Allocation: If requesting funds, include a detailed budget chart.
  • Unique Element (250 words): Describe the unique element you’re offering (if applicable).
  • Additional Support: Indicate any extra support needed from IEEE ComSoc beyond speakers or industry professionals.
  • Branding Commitment: Acknowledge your willingness to conform to ComSoc’s branding guidelines and event structure.

Event Timeline

  • Call for Hosts: 25 March 2025
  • Closing Date for Proposals: 1 May 2025
  • Proposals Scrutiny & Results Announcements: 15 May 2025
  • Event Conduct Deadline: 31 October 2025
  • Final Report Submissions: 30 November 2025
  • Fund Reimbursement/Claims: 31 December 2025

Budget Guidelines

To apply for financial support from IEEE ComSoc, the proposal must include a budget breakdown. The minimum budget allocated for a particular activity is US$500 and the maximum budget will be US$2,500.

Example Budget Outline

Expected Income:

  • IEEE ComSoc: XX USD
  • Other Sources: XX USD
  • Total Expected Income: XX USD

Expected Expenses:

  • Expense 1: [Description] - Quantity: [Qty], Unit Price: [Price], Total Price: [Total]
  • Expense 2: [Description] - Quantity: [Qty], Unit Price: [Price], Total Price: [Total]
  • Expense 3: [Description] - Quantity: [Qty], Unit Price: [Price], Total Price: [Total]
  • Total Expected Expenses: XX USD

Event Branding

  • Follow IEEE ComSoc branding guidelines for all promotional material.
  • The ComSoc MSB will provide templates if your proposal is accepted.

Code of Conduct

  • Ensure a safe, respectful, and harassment-free environment during the event.
  • Adhere to professional behavior, avoiding insults, jokes of a sexist, racist, or exclusionary nature.
  • Any form of harassment should be immediately reported to the nearest IEEE contact.

Reporting & Evaluation

  • Event organizers must submit a detailed report at the end of the event, including participant feedback, outcomes, and key learnings.
  • The report is due by 30 November to stud-leadership@comsoc.org.
  • Funds Reimbursement/Claims to be completed by 10 December 2025.

Apply Today

Questions? Contact stud-leadership@comsoc.org, and our team will be happy to review. 

Frequently Asked Questions

  1. Who is eligible to apply for funding?

    Only IEEE ComSoc Chapters (Local Chapters, Section Chapters, Sections, or Regions) are eligible to apply for funding. The chapter must have at least five active IEEE ComSoc members (either professional or student members).

  2. What elements must be included in the event for funding eligibility?

    The event must include:

    • Tech: Sessions or panel discussions on emerging technologies.
    • Engage: Industry expert talks on career transition and leadership in ComSoc.
    • The other elements (Train, Lead, Unique) are optional but encouraged.

  3. How much funding can a chapter receive?

    The maximum funding a ComSoc chapter can receive is US$2,500, depending on the event scale, geographic location, and proposal quality.

  4. What should be included in the proposal submission?

    The proposal must include:

    • Lead organizers' contact details.
    • Selected event elements.
    • Speaker preferences and target audience.
    • Event goals (250 words).
    • Budget breakdown.
    • Unique element description (if applicable).
    • Additional support required from IEEE ComSoc.
    • Acknowledgment of IEEE ComSoc branding guidelines.

  5. What are the important dates to submit the proposal?

    • Call for Hosts: 15 April 2025
    • Proposal Submission Deadline: 15 May 2025
    • Event Conduct Deadline: November 2025
    • Final Reporting Deadline: 31 December 2025

  6. How should the budget be structured in the proposal?

    The budget should include (Mention the Budget in tabular format - Vendor Quotations and Bills are preferred) :

    • Expected Income: Sources of funding (IEEE ComSoc, sponsorships, etc.).
    • Expected Expenses: A breakdown of costs (venue, catering, materials, etc.).

  7. Can the event be organized in collaboration with other IEEE societies?

    Yes, collaborations with other IEEE societies or affinity groups are encouraged, especially under the Unique event element.

  8. What are the branding requirements for the event?

    All promotional materials must follow IEEE ComSoc branding guidelines. If the proposal is accepted, ComSoc MSB will provide branding templates.

  9. What is required in the final event report?

    The final report (due by 30 November 2025) must include:

    • Participant feedback.
    • Event outcomes.
    • Key learnings.

  10. Who should be contacted for further queries?

    Please email stud-leadership@comsoc.org, and our team will be happy to review.